Privacy Policy

Last updated: October 2026

1. Who We Are

Emrys Ltd ("we", "our", "us") is the data controller responsible for your personal data. We operate the website www.emrysarchitects.com (the "Site").

  • Studio Address: CAP House, 9–12 Long Lane, London, EC1A 9HA

  • Company Registration: Registered in England & Wales

  • Contact Email: mail@emrysarchitects.com

  • Telephone: +44 (0)20 7726 5060

2. The Data We Collect

Depending on how you interact with our website, we may collect and process the following information:

  • Enquiry & Contact Data: Your name, email address, phone number, project site address, planning notes, and any architectural brief details you submit through our contact forms or when booking a consultation.

  • Technical & Usage Data: Your IP address, browser type and version, time zone, operating system, pages viewed, time spent on pages, and navigation paths across our site.

  • Communications Preferences: Your preferences regarding receiving practice updates, newsletters, or press materials.

We do not collect Special Category Data (such as health, religious beliefs, or ethnic origin) through this website.

3. How We Collect Your Data

We collect your information via:

  • Direct interactions: When you fill in a form on our website, email us at mail@emrysarchitects.com, or phone our studio.

  • Automated technologies: When you browse our site, Squarespace and site analytics collect technical data about your equipment and browsing patterns using cookies and server logs.

4. Legal Bases & How We Use Your Data

Under the UK GDPR, we process your personal data using the following lawful bases:

  • Responding to Enquiries and Initial Consultations

    • Data involved: Contact and project brief data.

    • Lawful basis: Legitimate interests (to evaluate and respond to architectural enquiries) or Performance of a contract (taking steps at your request prior to entering into a formal appointment).

  • Running, Securing, and Maintaining the Website

    • Data involved: Technical device and usage data.

    • Lawful basis: Legitimate interests (to ensure network security, troubleshoot errors, and maintain site performance).

  • Website Analytics & Audience Measurement

    • Data involved: Usage metrics and cookie identifiers.

    • Lawful basis: Consent (granted via our website cookie banner).

  • Newsletters and Studio Journal Updates

    • Data involved: Name and email address.

    • Lawful basis: Consent (which you may withdraw at any time) or soft opt-in under PECR where applicable.

  • Legal and Regulatory Compliance

    • Data involved: Identity and project communications records.

    • Lawful basis: Legal obligation (maintaining records required for ARB/RIBA regulatory compliance, taxation, and statutory accounting).

5. Third-Party Service Providers

Our website is hosted on Squarespace, Inc. Squarespace collects necessary technical data to securely serve the site and transmit form enquiries.

We may also share necessary data with trusted service providers:

  • Email & Cloud Workspace: Secure professional email and cloud storage providers (such as Google Workspace or Microsoft 365).

  • Analytics Providers: Squarespace Analytics and any third-party measurement tools enabled on the site.

  • Professional Consultants: Planning consultants, structural engineers, or heritage advisers, but only where explicitly agreed with you as part of an architectural project.

6. International Data Transfers

Because our website platform (Squarespace) operates infrastructure in the United States and globally, your information may be transferred and stored outside the UK. Squarespace utilizes standard approved contractual mechanisms, including the UK International Data Transfer Addendum and Data Privacy Framework safeguards, ensuring your information maintains the statutory protection required under UK law.

7. Cookies & Tracking Technologies

We use essential cookies to allow the Squarespace platform to run securely. We may also use non-essential analytics cookies to understand how visitors navigate our project portfolio.

  • You can accept, reject, or manage non-essential cookies at any time via the cookie banner displayed on our website.

  • For more information on platform cookies, consult Squarespace’s Cookie Policy.

8. Data Retention

We retain personal information only for as long as necessary:

  • Unrealised Enquiries: Form and email enquiries for prospective projects that do not proceed are kept for up to 24 months, after which they are securely deleted.

  • Client & Project Files: When an appointment proceeds, architectural files, contract correspondence, and drawings are retained for 6 to 12 years following completion, in accordance with the UK Limitation Act 1980 and standard RIBA appointment conditions.

  • Website Analytics: Held in aggregated, non-identifiable formats.

9. Your Legal Rights

Under the UK GDPR, you have the right to:

  • Request access to your personal data.

  • Request correction of inaccurate or incomplete information.

  • Request erasure of your data where no overriding legal obligation exists.

  • Object to or restrict our processing of your information.

  • Withdraw consent at any time for cookies or direct communications.

To exercise any of these rights, contact us at mail@emrysarchitects.com.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection matters (www.ico.org.uk). We encourage you to contact us first so we can address your inquiry directly.